Setting up G Suite (formerly Google Apps and now known as Google Workspace) email is pretty easy in that a business can create professional-looking email addresses off of their own domain name. A nonstandard Gmail account at [email protected] is more professional looking than a typical Gmail account and provides access to Google’s suite of productivity applications. Below are step-by-step instructions to help you set up your G Suite email for your business.
Step 1: Google Workspace Sign-Up
Using any browser access Google Workspace.
Choose a plan: You are eligible for a few plans, perhaps one that will suit your business requirements. Google Workspace offers the following plans:
- Business Starter: Custom email for small businesses and basic collaboration tools
- Business Standard: More storage and advanced collaboration features
- Business Plus: Advanced security and management features
- Enterprise for businesses with advanced needs
Step 2: Enter your business information
Add your business details: Enter your business name, total number of employees.
Add your existing email address; you will receive communications from Google.
Step 3: Set up your domain
Use an existing domain: If you already have a domain name, enter that to create a custom email address.
Buy a new domain: If you do not have a domain, Google lets you buy one directly as part of the setup process.
Step 4: Verify Your Domain
Verify your domain is necessary to authenticate the fact that you have owned that domain. Google has several ways to verify your domain:
- TXT record: Add a TXT record to your domain’s DNS configuration
- Upload a verification file: Upload a verification file to the root directory of your web-server
- Google Analytics or Tag Manager: If you have already set them up for your site, you’re all good
Step 5: Set up Your G Suite Admin Account
Create an admin account: This account will administrate all the services of the Google Workspace for your business.
Configure login credentials: Fill in the username and password you wish to have for the admin account.
Step 6: Configure Email Addresses
Access the Admin Console: Log in to the Google Admin Console.
Create user accounts: Click on “Users” and then “Add a user, …” Creating a new email address for each employee.
Assign an email address: Create professional email addresses in the format of [email protected] or [email protected].
Step 7: Set up your Email Settings
Email forwarding: Forward emails from old accounts to the new G Suite account, if required.
Email aliases: To manage various addresses under one account, email aliases are created.
Customize spam settings: Tweak your spam filters, so that as much unwanted mail shows up in the inbox.
Step 8: Google Workspace Tools
Once you have set up your email address, use some of the Google Workspace productivity tools:
- Google Calendar: Book all your appointments and schedule meetings without any hassle
- Google Drive: Store and share your files safely in the cloud
- Google Meet: Host virtual meetings with your team members or clients
Frequently Asked Questions
1. Do I have to set up a G Suite email with a domain?
No, you can only set up a G Suite email using a registered domain. If you do not have any domain, you can purchase one directly from Google or any other domain registrar.
2. How much does G Suite (Google Workspace) cost?
Google Workspace offers different price plans:
- Business Starter : $6 per user/month
- Business Standard: $12 per user/month
- Business Plus: $18 per user/month
- Enterprise: as your organization requires
3. Is it possible to read my G Suite email from a mobile device?
Yes, you may access your G Suite email from your mobile using the Gmail app or any other email client app that supports Google accounts.
Conclusion
Setting up a G Suite email account will provide your business with an efficient communication tool as it lends credibility to the same. The step-by-step guide given below can help you to create your custom email, access Google’s productivity tools, and enhance your teams’ collaborative working. G Suite (Google Workspace) allows you to manage everything from emails, files, and meetings under one roof. So, sign up for your Google Workspace account today and give business communication a whole new level.
